Call for Applications: Administrative and Finance Officer

Unit: Ateneo Policy Center – School of Government (APC-ASOG)

Duration: Three Months (initial contract; subject to renewal)

I. Brief Description 

The Ateneo School of Government is the public policy academic arm of the Ateneo de Manila University. Its long-term mission is to teach and work with effective and ethical public servants to build prosperous, sustainable, just, and happy communities in the Philippines, empowered by democratic, participatory, transparent, and accountable governance institutions and processes. Through its research and extension programs, and its work with public, private and civil society organizations, ASOG aims to develop and foster innovative ideas and approaches in order to change mindsets and systems in such areas as leadership, poverty eradication, climate change, social accountability, and politics.

The Political Participation for Greater Electoral Integrity (PARTICIPATE) is a five-year program implemented by ASOG in partnership with the La Salle Institute of Governance (LSIG), National Citizens’ Movement for Free Elections (NAMFREL), and Caucus of Development NGO Networks (CODE-NGO). PARTICIPATE aims to increase and enhance non-partisan political participation by the citizenry and civil society organizations in government-administered national and local electoral processes as an essential element of true democratic governance. It advances political participation in elections through three interrelated objectives: 1) bolster citizen oversight of electoral processes, 2) increase the availability and accessibility of information to promote informed voting, and 3) support constituency-building for electoral reforms.

II. Scope of Work

The Administrative and Finance Officer is expected to lead the overall administrative and financial operations relating to the project. 

In particular, the Administrative and Finance Officer is expected to:

1. Implement adequate control and monitoring mechanisms to ensure that all administrative and financial transactions and accounts relating to the project are in accordance with the set rules, regulations, policies, and processes of APC-ASOG, ADMU, and the project’s funder;
2. Lead the preparation, management, and monitoring of all the necessary administrative and finance documents and requests for the project, including but not limited to payment, travel, logistical support, recruitment/HR, and procurement;
3. Ensure that all administrative and finance documents and transactions are properly authorized, duly processed, recorded, and have adequate supporting documentation;
4. Maintain a system for proper filing and archiving of all administrative and finance documents, records, and reports, including necessary supporting documents, related to the project, ensuring that these can be easily extracted for the purpose of preparing financial statements and financial audits;
5. Lead the preparation and ensure the timely submission and completeness of administrative and financial reports required by APC-ASOG, ADMU, and the project funder;
6. Provide routine inputs and recommendations to the Project Management Team and the Ateneo Policy Center regarding budget and expenditures and lead the preparation of budget revisions;
7. Act as liaison to his/her counterparts to ensure the alignment of the project’s administrative and financial reports and guidelines;
8. Assist the Project Management Team, the Ateneo Policy Center and/or their authorized representative in handling of human resource-related concerns;
9. Attend all meetings, events, and functions as deemed necessary by the Project Management Teams and the Ateneo Policy Center; and
10. Perform any other tasks relevant to the project as directed by the Project Management Team.

III. Qualifications

The qualifications for the Administrative and Finance Officer position are as follows: 

1. A graduate degree in accounting, finance, management, public administration, or related fields; CPA accreditation is desirable; a bachelor’s degree may be considered with respect to experience;
2. Must possess at least 5 years of experience related to administrative and financial operations;
3. Extensive experience handling finance matters of projects funded by international donor agencies such as USAID, EU, and similar organizations is an advantage;
4. Self-management, as evidenced by the ability to deliver outputs independently and with minimum supervision;
5. Excellent oral and written communication skills;
6. Excellent interpersonal and organizational skills, with keen attention to detail and the ability to work in a team; and
7. Adept in using Microsoft Office as well as other web and computer applications.

IV. Application Requirements

All interested applicants must submit the following:

1. An Application Letter addressed to Dr. Julio C. Teehankee, Chief of Party, PARTICIPATE
2. Curriculum Vitae 

Please submit the required documents via email to policycenter.asog@ateneo.edu and use “[SURNAME] – Administrative and Finance Officer” as email subject. Deadline for the submission of application is on January 20, 2025.